GSA FY 2025 Per Diem Rates for Federal Employees: Lodging and Meals
The General Services Administration (GSA) plays a crucial role in establishing the per diem rates for federal employees traveling on official business. As we approach the fiscal year 2025 (FY 2025, starting on October 1), understanding the updated per diem rates for lodging and meals is essential for federal workers who need to travel for their government jobs. This article will go over the GSA per diem rates, how they are calculated, reimbursement guidelines, and the distinctions between CONUS and OCONUS rates, ensuring that federal employees are well-informed for their upcoming travels.
What are the GSA Per Diem Rates for FY 2025?
Here are some quick details. The lodging rate plus the rate for meals and incidental purchases (M&IE) is the total per diem rate:
| Rates | FY 2024 | FY 2025 | Change |
| Per Diem | $166/day | $178 | +7.23% |
| Lodging | $107/day | $110 | +2.80% |
| M&IE | $59/day | $68 | +15.25% |
If you’re a Fed planning to retire soon under FERS, you should think about attending one of our FREE webinars, we hold at least one per month! Register Here
Or at least keep in touch by checking out our latest articles or even Subscribing to our Newsletter
For more general information about the per diem rates for fiscal year 2025, read below:
Understanding the Per Diem Rate Structure
The GSA establishes per diem rates that federal agencies use to reimburse employees for expenses incurred while on official travel. These rates are designed to cover lodging, meals, and incidental expenses (M&IE) that federal travelers may encounter during their trips. The per diem rate structure is divided into two primary categories: CONUS (Continental United States) and OCONUS (Outside Continental United States). Each category has its own set of rates, which are influenced by various factors, including location and time of year.
Knowledge is Confidence!
Key Changes from FY 2024 to FY 2025
As we transition from FY 2024 to FY 2025, there are notable changes in the per diem rates for federal employees. The GSA has adjusted the standard rates based on economic factors such as inflation and changes in the cost of living in various locations. For instance, the maximum lodging allowance may have increased in certain high-demand areas, reflecting the rising costs of accommodations. Federal travelers should be aware of these adjustments to ensure they are adequately reimbursed for their expenses during official travel.
How to Access GSA Per Diem Rates
Federal employees can easily access the GSA per diem rates through the official GSA website (www.gsa.gov). The website provides a comprehensive breakdown of the per diem rates for various locations, including independent entities located within the corporate limits of the key city. Travelers can search for specific locations to find the applicable rates, ensuring they are informed about the maximum lodging allowance and M&IE rates that apply to their travel plans.
How are Lodging and Meals Calculated for Federal Travelers?
Components of the Per Diem Rate
The per diem rate for federal travelers consists of two main components: lodging and meals and incidental expenses. The lodging portion is determined by the maximum lodging allowance set by the GSA, which varies based on the location of travel. The meals and incidental expenses (M&IE) portion is calculated using a standard M&IE rate, which is also influenced by the traveler’s destination. Understanding these components is vital for federal employees to accurately estimate their travel expenses and ensure they stay within the reimbursement limits.
Meals and Incidental Expenses Explained
The meals and incidental expenses (M&IE) allowance is a critical aspect of the per diem rate. The M&IE rate is designed to cover the cost of meals and other incidental expenses that federal travelers may incur while on official travel. The GSA provides a detailed M&IE breakdown, which includes allowances for breakfast, lunch, dinner, and snacks. It is important for federal employees to familiarize themselves with the M&IE rate applicable to their travel location to ensure they are adequately reimbursed for their meal expenses.
Factors Affecting Lodging Rates
Several factors can influence the lodging rates for federal travelers. The location of travel is a primary determinant, as rates can vary significantly between urban and rural areas. Additionally, the time of year can impact lodging costs, with peak travel seasons often resulting in higher rates. Federal employees should also consider the average daily rate (ADR) for accommodations in their travel area, as this can provide insight into the typical costs they may encounter. By understanding these factors, federal travelers can make informed decisions about their lodging arrangements and budget accordingly.
What are the Reimbursement Rates for Federal Travelers?
Understanding Reimbursement for Lodging
Reimbursement for lodging is a critical aspect of the per diem rates established by the GSA. Federal employees are entitled to reimbursement for their lodging expenses, provided they do not exceed the maximum lodging allowance set for their travel location. It is essential for travelers to retain all receipts and documentation related to their lodging expenses, as this information will be required when submitting a reimbursement request. Understanding the reimbursement guidelines ensures that federal employees can effectively manage their travel budgets and receive the compensation they are entitled to.
Meals Reimbursement Guidelines
In addition to lodging, federal travelers are also eligible for reimbursement of their meal expenses. The GSA’s M&IE rate serves as the guideline for meal reimbursements, and federal employees should adhere to these rates when submitting their expenses. It is important to note that the reimbursement for meals is typically prorated based on the traveler’s departure and return times. Federal employees should familiarize themselves with the meals reimbursement guidelines to ensure they accurately report their expenses and receive the appropriate compensation.
How to Submit a Reimbursement Request
Submitting a reimbursement request for travel expenses is a straightforward process for federal employees. Travelers should compile all necessary documentation, including receipts for lodging and meals, and complete the required forms as outlined by their respective federal agencies. It is advisable to submit reimbursement requests promptly after returning from travel to ensure timely processing. Federal employees can typically submit their requests through secure websites provided by their agencies, ensuring that sensitive information is protected throughout the process.
What is the Difference Between CONUS and OCONUS Per Diem Rates?
Defining CONUS and OCONUS Areas
Understanding the distinction between CONUS and OCONUS areas is essential for federal travelers, as it directly impacts the per diem rates applicable to their travel. CONUS refers to the continental United States, encompassing all states and the District of Columbia. In contrast, OCONUS refers to travel outside the continental United States, including international destinations and territories. The GSA establishes separate per diem rates for these two categories, reflecting the varying costs of travel in different regions.
Variations in Per Diem Rates
Per diem rates can vary significantly between CONUS and OCONUS travel. Generally, OCONUS rates tend to be higher due to the increased costs associated with international travel, such as higher lodging expenses and meal costs. Federal employees traveling to OCONUS locations should be aware of the specific per diem rates that apply to their destination, as these rates are often published on the GSA website. Understanding these variations is crucial for federal travelers to accurately budget for their trips and ensure they are reimbursed appropriately.
Reach Out to Us!
If you have additional federal benefit questions, contact our team of CERTIFIED FINANCIAL PLANNER™ (CFP®) and Chartered Federal Employee Benefits Consultants (ChFEBC℠). At PlanWell, we are federal employee financial advisors with a focus on retirement planning. Learn more about our process designed for the career fed.
Preparing for federal retirement? Check out our scheduled federal retirement workshops. Sign up for our no-cost federal retirement webinars here! Make sure to plan ahead and reserve your seat for our FERS webinar, held every three weeks. Want to have PlanWell host a federal retirement seminar for your agency? Reach out, and we’ll collaborate with HR to arrange an on-site FERS seminar.
Want to fast-track your federal retirement plan? Skip the FERS webinar and start a one-on-one conversation with a ChFEBC today. You can schedule a one-on-one meeting here.
